Viro Admin Guide & Documentation

Viro for Microsoft Teams Admin Guide & Documentation

As Admin, you play a crucial role in ensuring your team gets the most out of Viro’s features. This guide will help you effectively manage Viro within your Microsoft Teams environment. Please email nick@viro.app with any further troubleshooting.

Overview

Getting Started

How to Use Viro ​Key Things to Know

Download Metrics for Sustainability Reports

Admin Roles

Challenges

  • Create Challenges

  • Manage Teams

  • Individual vs. Team

Prizes

Learning

AI

Getting Started

1). Add Yourself as Admin Your first step as an Admin is to add yourself—and any other key members—as admins in Viro. Once this role is assigned, only designated Admins can access the ‘Admin Roles’ section, keeping management streamlined and secure. If no one is assigned as an Admin yet, all users will temporarily have access to this feature until an Admin is established.

2). Add Your First Learning Module Now that you’ve set up Admin access, it’s time to add your first Learning Module. Head over to the Learning Module tab, where you’ll find fields to input the provided Title, Url, and Image. Simply insert each detail in its designated spot, and your module will appear on the home screen, ready to engage your team.

The Viro team will email you updated learning modules regularly to keep content fresh, but you’re also welcome to add modules that are unique to your organization anytime. Let’s get learning underway!

3). Create Your First Challenge

With your Learning Module set up, let’s get your team engaged by creating the first challenge! Navigate to the Challenges tab, where you can set up an individual or team challenge. Begin by entering the challenge details, including a name, description, and start/end dates.

​

Your first challenge could encourage employees to complete eco-actions daily, aiming to close their Activity Rings by the end of the month. Once saved, the challenge will appear on all users’ dashboards, ready to inspire some friendly competition and sustainable action!

​

Note: If your first challenge is a Team challenge, you’ll need to add Teams and assign Members to each Team for accurate tracking.

How to Use Viro

View the Guide

To help your team get the most out of Viro, we’ve created a dedicated guide that walks them through each feature and eco-action step-by-step. We recommend you familiarize yourself with this guide to answer any questions that may come up.

Please direct employees to www.viro.app/microsoft for a detailed overview whenever they have questions about using Viro.

Key Things to Know

  • Metrics

    Carbon pollution (CO2e) reduction is calculated using the United States Environmental Protection Agency’s (EPA) greenhouse gas equivalencies calculator. This calculator uses marginal emissions rates. 

  • Challenges

    Viro hosts 1 individual challenge per month. Challenge prizes are emailed directly to winners in the form of gift cards at no cost to your organization. Admins can create additional individual and team challenges. Viro is not responsible for rewarding custom (Admin created) challenge prizes.

  • Activity Ring

    Users are encouraged to close the activity ring by completing 3 eco-actions each day. 

Eco-actions List  Actions are divided into 3 categories.

Eat

Vegetarian Meal

Vegan Meal

Pescatarian Meal

Farm to Table

Move

Bike / Walk

Carpool

Electric Vehicle (EV)

Public Transit

Renew

Recycle

Refill

Compost

Bring Your Own

Download Impact Metrics

Admins may download an Excel (.xls) file of all user activity and metrics at any time. To request an Impact Summary for your organization’s sustainability report, email nick@viro.app.

Admin Roles

Admin view is only available on desktop, not mobile or tablet view.  ​

  • Manage Admins 

    Add or remove Admin access to users in your organization.

  • View Challenges

    View upcoming challenges, remove challenges, or add challenges.

  • View Teams

    View teams, remove teams, add teams, and manage team members. 

  • Learning

    Add learning modules to Viro home screen. New learning modules replace the current learning module. Admins will receive information to update learning modules weekly. Admins may add custom learning modules at any time.

Challenges

Users compete as individuals or in teams to climb the leaderboard and win the challenge. Multiple challenges can be active at once and users can be involved in multiple active challenges at once. There can only be one team challenge at a time - team challenge dates cannot overlap. ​

  • View Challenges 

    This is a list of all upcoming challenges. Challenges can not be edited, only deleted. Press the X to delete a challenge.

  • Add Challenges

    Add a custom individual or team challenge for your organization. Viro is not responsible for rewarding custom challenge prizes. At onboarding, Admins will receive information to add upcoming challenges.

    • Individual Challenge 

      All users compete individually to climb the leaderboard.

    • Team Challenge

      Admins may create teams for a custom challenge by assigning individuals in their organization to a team. The total number of actions by each team determines the winning team. When creating teams, be sure to have approximately the same number of users on each team.

​​

  • Add Teams

    Add a team to your custom team challenge by entering a team name and icon.

  • Edit Team Members

    Add or remove team members to custom challenge teams.

Prizes

Viro hosts 12 individual challenges per year (monthly) with prizes. Winners of these challenges earn prizes in the form of emailed gift cards. All users in an organization are included in all individual challenges.

  • Leaderboard 

    View users and teams with most actions completed.

  • Winners

    By default, top 5 winners earn a prize from individual challenges. This can be changed at any time by contacting nick@viro.app 

*Viro is not responsible for rewarding prizes for custom challenges created by an organization.

Learning

Educational content and sustainability tips are accessible on the home screen. Topics and viewership metrics are available in the Impact Summary.

  • Learning Modules

    Add a learning module by inputting Title, URL, and Image to Add Learning Module screen. Upon submission, the Learning Module will be featured on the Home screen. Viro Admins will receive emails with information and instructions to update learning modules weekly. 

AI

Leveraging Microsoft’s Copilot technology, AI image detection is accessible for all users with Powerapps Premium Licenses. Simply upload an image or snap a photo from your device for Copilot to auto-detect the completed action. This ensures transparency and accuracy for impact metrics.